For real estate agents

A referral isn't done when you make it.
Now you'll know how it ended.

You hand out vendor contacts every week — inspectors, lenders, photographers, painters. After that, you're guessing. Did the inspector call back? Did the painter ever show up? Is the friend your past client referred actually using your lender?

AppointmentFlow texts you the moment any of those connect, so the things you can't be there for don't quietly bite your reputation.

Free for agents. No app to check, no extra step on a deal.

“

I gave my client a painter's number… and then spent days following up because he never called them back.

You did everything right. He still didn't call. And you found out days later. That's the gap.

AppointmentFlow lives in that gap: if your vendor can't pick up, our AI does — and you hear about it instantly.

Never chase a referral again.

“I already handle most of my vendor calls myself.”

That's exactly why this is built for you. The calls you're already on aren't the problem — it's the ones you can't be on:

  • •The painter you recommended three months ago who never returned the call
  • •The friend your past client sent to your lender — calling for the first time, using your name
  • •The “just give them my number” handoffs you can't possibly track
  • •The sphere contact who reached out to your inspector last weekend

Every one of those reflects on you. None of them happens in front of you. Now you just get a text.

How it works

Step 1
List your team
Name the vendors you use — especially the ones you send clients to. Inspectors, lenders, photographers, painters, contractors, movers. Two minutes. You can add more later.
Step 2
Your vendors join
You send each one a one-tap invite from your phone. They sign up to get AppointmentFlow as their receptionist — an AI that picks up the calls they can't. When the caller mentions your name, you get tagged in.
Step 3
You see every one
When a referral calls and the vendor can't pick up, the AI takes the call and texts you a summary the moment it ends. Caller name, what they need, property address, timeline — everything they told the AI. The first sign you'd ever get otherwise was silence.

What the text looks like

No app, no dashboard to check. The text is the product.

2 min ago · AppointmentFlow
Sarah Johnson · referred by you
1247 Oak St
Wants buyer inspection Tue or Wed AM
404-555-0142

What if a vendor doesn't sign up?

Nothing changes for that one — same process you have today. The ones who do (most do) start sending you texts. You build the network you want, one vendor at a time. There's no penalty for the holdouts.

Why agents sign up

Your reputation extends past the closing
Sphere referrals, past clients, friends-of-friends — every one of them is using your name when they call. They get a sharp, professional response from the AI instead of voicemail, and you hear about every one.
Your vendors look more reliable
When the vendors you recommend never miss a referral, your clients get a smoother experience — and your recommendation pays off every time.
Free for you, period
No card, no trial clock. Vendors pay because the AI earns it back. Your only job is the invite.
Two minutes to set up
Add your name, your brokerage, and your first vendor. Finish the list anytime from your dashboard. Then it runs in the background.
Free for agents · Two minutes

Build your team

Add your name, your brokerage, and your first vendor. You can finish the list from your dashboard anytime.

Your information

So we know who's getting the notifications.

This is where the notifications will go.

Used to sign in to your dashboard.

Your vendors (optional)

Add as many or as few as you have handy — you can manage the full list from your dashboard anytime. If you're not sure right now, skip this and come back to it.

Vendor 1